## Purpose
Ensure accurate, secure, and timely processing of vendor payouts through ACH Batch Payments via Hometown National Bank.
## Step 1 — Receive vendor payment details
Alec provides: vendor name, bank name, bank account number, routing number, payment amount, scheduled transaction date.
Treat all bank information as confidential.
## Step 2 — Verify payment information
Before entering into the bank system, confirm all required details are provided. Double-check spelling of vendor name, routing number, complete account number, payment amount, and scheduled transaction date.
If any information is unclear, confirm with Alec before proceeding.
## Step 3 — Enter ACH batch payment details
Log in securely to Hometown National Bank online. Navigate to the ACH Batch Payment section and enter the verified details.
## Step 4 — Review and confirm batch
Before finalizing: confirm payment amount, scheduled date, routing and account numbers, and that the correct vendor is selected. Submit the batch according to bank procedures.
## Step 5 — Document the transaction
Update the internal tracking sheet with: vendor name, amount, scheduled date, date entered, batch reference number (if available), and status (Scheduled / Processed / Completed).
## Step 6 — Notify Alec
Send confirmation including vendor name, amount, scheduled date, and confirmation/reference number.
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Source: SweetProcess DOCX export (Drive pack). Migrated to Eniston category Allied. Do not treat as dual source of truth with SweetProcess.