Purpose and Scope
Verify classroom attendance and meal counts before CACFP claims so records are accurate and reimbursement issues are minimized. Perform the review daily or before monthly claim submission, as assigned.
Procedure
Sign in to the client’s Playground account through the approved password manager.
Select Food Program (CACFP) and choose the date being reviewed.
Open the first classroom and review one classroom at a time.
Compare every child with the classroom roster. Confirm present/absent status, reasonable arrival/departure times when used, and no duplicate records.
For each meal or snack, confirm every child who received it is recorded, no absent child has a meal, counts match the roster, and service time is allowable.
Correct only items within your assigned authority. Escalate unclear attendance, late entry, duplicate records, or meal-pattern concerns to the client/designated reviewer.
Repeat for each classroom and record exceptions in the approved daily log.
Before submission, reconcile classroom totals to the claim summary and retain the required evidence.
Quality Checklist
Correct date and site selected
Every classroom reviewed
Attendance matches the roster
Meal counts match attendance and service windows
Exceptions documented and escalated
Claim totals reconciled before submission