## Purpose and scope
Enter receipts and milk quantities accurately in KidKare using the approved source records. Correct quantity errors, preserve audit-ready details, and document completion in the assigned task.
## Procedure
1. Sign in to the assigned source system and KidKare through the organization’s approved password manager. Use the account and center assigned for the task; never copy credentials into notes.
2. Open the approved receipt mailbox or source record and locate the receipt for the assigned center and date. Confirm the receipt belongs to the correct program and vendor before editing.
3. In KidKare, open the **$ / Receipts** area and locate the existing entry using the receipt date or calendar filter.
4. Compare the KidKare entry with the receipt. Verify the receipt date, vendor, total, product details, and milk quantity. Enable editing only after confirming the correct receipt.
5. Correct the milk quantity to the amount shown on the receipt. In the source example, eight gallons must be entered as 8 rather than 1. Add another milk brand or additional milk line when it appears on the
Review all other receipt details and make only changes supported by the receipt. Use the approved receipt entry mode for the assignment, rather than manually entering every item when the workflow does not require itemization.
7. Save the correction or new entry, then search again by date to confirm the saved record is present and accurate. Do not create a duplicate.
8. Update the assigned ClickUp/Worklenz task with the receipt date, center, correction, completion status, and any remaining item or exception.
## Quality checklist
- [ ] Correct assigned account, center, receipt, and date confirmed
- [ ] Receipt source record reviewed before editing
- [ ] Milk quantity matches the receipt exactly
- [ ] Other brands or milk lines included when present
- [ ] Approved receipt mode used
- [ ] Saved record rechecked and duplicates avoided
- [ ] Task progress and exceptions documented
- [ ] No credentials recorded receipt.