Purpose and Scope
Keep attendance, enrollment, and food-program records aligned while providing consistent administrative support for Allied childcare clients. Use only client-approved systems and folders.
Daily Workflow
Sign in to work email and open the current Attendance Master List, Food Program Master List, and Child Enrollment document.
Open the client attendance platform. Compare active students with the Attendance Master List; update rosters only when authorized.
When a student is added or removed, update the list and adjust formulas to the new row count. Check totals and confirm there are no broken formulas.
Compare the enrollment document with the attendance list. For each student, verify presence on both lists and record enrollment dates from the approved source system.
Move inactive students out of the active list according to the client’s filing convention.
Weekly Workflow
Compare Food Program records with attendance and enrollment.
Verify renewal dates, required fields, and missing or expiring documentation.
Flag gaps for client follow-up; do not guess or alter source records without authorization.
If parent forms are missing or expiring, use the client-approved admin/parent communication channel only.
Assigned Support Tasks
Update dates only when supporting menu files are assigned; do not change food items or menu structure without client approval.
Review approved social-content drafts and wait for client approval before posting.
Review shared photo uploads for restricted children or sensitive content and escalate issues immediately.
Send an end-of-day summary of completed work, issues, client input needed, and next steps.
Quality Rules
Attendance is the source of truth.
Attendance, food-program, and enrollment lists must match.
Never leave required CACFP fields blank.
When unsure, flag the issue rather than guessing.