Objective
Create, approve, and distribute the weekly Zoom Call flyer to all active CCAL members via Wild Apricot before the Thursday Zoom call.
Schedule
Flyer creation by Graphics; internal review same day or next business day; email distribution Wednesday; Zoom every Thursday at 12:00 PM Central Time.
Workflow Summary
1. Graphics creates flyer
2. Executive Assistant receives flyer
3. Internal approvals: SPM, then CVA Internal Team
4. External approval: CCAL Board of Directors
5. Final distribution via Wild Apricot
Gather Guest Speaker Information
Receive speaker details from Board of Director Tara. Add details and photo to the CCAL Flyers Excel file, then share with Graphics.
Receive Flyer from Graphics
Download and check date/time, Zoom info, speaker details, and CCAL branding.
Approvals
No email distribution without final CCAL Board approval.
Email Distribution (Wild Apricot)
Log into childcarelouisiana.org → Communication → Email. Compose or reuse a template. Subject: CCAL Membership Zoom Call – Month Day, Year. Reply-To: ccalexecutive@childcarelouisiana.org. Recipients: Active Members List. Preview, then Review and Send.
Final Checklist
Flyer received; SPM + CVA + Board approvals; latest flyer; Zoom link tested; subject and Reply-To correct; Active Members selected; preview reviewed.