Purpose and deadline
Run the daily Milk Audit and Disallowed Meals reports in My Food Program (MFP) to catch shortages, ineligible meals, and incomplete records before the daily cutoff. Complete, save, and send both reports to the designated reviewer by 4:30 PM or the client’s stated end-of-day deadline.
Procedure
1. Confirm that all meals for the current day are entered and finalized in MFP.
2. Select the correct site and date.
3. Go to Reports → Food Service Operations Reports → Milk Audit Report. Generate the report and review each meal service for age-group or meal-type milk deficiencies.
4. If a deficiency is found, notify the designated reviewer immediately so replacement milk can be purchased or delivered the same day.
5. Go to Reports → Attendance and Meal Count Reports → Disallowed Meals Report. Select the current site and date, then generate the report.
6. Review overages, meals served to ineligible participants, missing enrollment or schedules, and other incomplete records. Correct same-day issues in MFP when authorized.
7. For an unresolvable disallowed meal, document the reason and any prevention or follow-up action. Escalate it with the report.
8. Save the files as [Site Name] – Milk Audit – [Date].pdf and [Site Name] – Disallowed Meals – [Date].pdf, then send them to the designated reviewer.
9. Remove temporary report copies from the working folder after submission. Retain final month-end documentation according to the client filing policy.
Quality checklist
- Correct site and date selected
- All meals entered and finalized
- Milk Audit reviewed for deficiencies
- Disallowed Meals report reviewed for errors
- Corrections and unresolved items documented
- Both reports saved and sent by the deadline
- Temporary copies cleared; final records retained
Use the organization’s approved password manager for access. Never place credentials in the article or task notes.