Purpose and deadline
Review and finalize the previous day’s meal counts in My Food Program (MFP) each business day. Complete the review and report exceptions by the end of the following business day.
Procedure
1. Sign in to MFP through the approved password manager and select the correct site.
2. Open the previous day on the calendar or dashboard.
3. Compare each meal service with attendance logs, sign-in sheets, enrollment status, and valid meal schedules. Confirm that recorded meals reflect actual service to eligible participants.
4. If the records agree, finalize the day and mark it Completed so the record is locked according to the client workflow.
5. If a discrepancy exists, correct the count only when authorized. Base every change on documented attendance or meal records and note the reason, such as an absence, meal not served, or system error.
6. Report the site, date, affected meal, issue, and any correction to the designated reviewer. Escalate technical problems that prevent accurate finalization.
7. File the supporting attendance and meal-count documentation with the day’s records.
Quality checklist
- Previous day and correct site selected
- Counts compared with attendance and eligibility records
- Actual meals, not estimates, used
- Day finalized only after review
- Corrections documented and reported
- Supporting records retained