Purpose
Submit an accurate electronic CACFP reimbursement claim through the CNP website, using the approved source records for attendance, meal counts, enrollment, and income.
Procedure
1. Sign in to the CNP website through the organization’s approved password manager.
2. Open the CACFP section and select Claims. Choose New Claims.
3. Enter the claim month and year, then select Submit to create the Claim Summary (CACFP-9).
4. Enter each site’s participant ADA using the completed Meal Count and Attendance records. Use the approved calculation for the claim month; do not estimate or round outside the documented rules.
5. Open Edit Claim Details and select the first site and approved meal service.
6. Enter enrollment and daily participation for the applicable Free, Reduced, Above, and other approved categories. Add at-cost or employee meal information only when applicable and supported by the source records.
7. Complete every operating day and approved meal service. Select Next to save and move through all meals and sites.
8. Review the claim for missing days, incorrect categories, and totals that do not match the supporting records.
9. Use Print Detail to save or print the claim detail (CACFP-7) for the required file.
10. Select Submit, confirm the submission when prompted, and verify the site reports a successful completion. Escalate any validation error before final submission.
Quality checklist
- Correct month/year and site selected
- ADA supported by attendance totals
- Enrollment and daily participation entered for every approved service
- Claim totals match source records
- Claim detail saved for the required file
- Successful submission confirmed
Never record usernames, passwords, or access codes in this SOP. Use the approved password manager.