# Hubtasks Weekly Stand-Ups
### PURPOSE
To ensure all PMs and team members submit a clear, accurate weekly snapshot of:
- Client health
- Work completed
- Risks
- Value delivered
This prevents:
- Invisible work
- Missed risks
- Underutilized clients
### FREQUENCY
- Weekly (End of Week – Friday or assigned day)
- Must be completed before end of shift
## ❶ Access Stand-Ups
- Log into HubTasks
- Click “Stand-ups” on the left sidebar
- Select the correct stand-up:
- Project Managers stand-up
- Directors Notes stand-up
- Or assigned team stand-up
## ❷ Add Client Meeting Recap
For the Director's stand-up, retrieve a recap from the client meetings held during the week from the Notebooklm system. Ensure all important points and decisions are noted clearly.
## ❸ Open Submission
- Click “Submit Update”
- Select the correct date:
- If submitting late → choose the correct past date
- Otherwise → click “Today”
- Remember, submissions are due by EOD Friday.
## ❹ Complete All Fields
Fill out every question in the form. Do not leave fields blank.
## ❺ Write Clear, Specific Answers
For each field:
- Use **specific client names**
- List **actual actions completed**
- Include **real outcomes or progress**
- Mention **any delays, blockers, or dependencies**
## ❻ Use This Format for Answers
Follow this structure in every response:
- Client Name – Action taken – Result or status
Example:
- Erica Burton – Completed payroll report and billing cleanup – Sent to client for review
- Daphne Williams – Scheduled tours and updated lead roster – Improved follow-up tracking
## ❼ Report Blockers and Delays
If applicable, clearly state:
- What is blocked
- Why it is blocked
- What is needed to move forward
Example:
- Stacey – Campaign launch delayed – Waiting on flyer approval
## ❽ Identify Work in Progress
List anything not completed:
- Task name
- Current status (In Progress, Waiting, Review)
## ❾ Confirm Accuracy
Before submitting, verify:
- All fields are completed
- All answers are specific and factual
- No vague or general statements are included
## ❿ Submit Update
- Review your responses
- Click “Submit Update”
## ⓫ Final
### SUBMISSION STANDARD
Each stand-up must:
- Include real client activity
- Reflect actual work completed
- Identify any delays or dependencies
- Be clear enough that leadership can understand status without follow-up
### UNACCEPTABLE RESPONSES
Do not submit:
- “None” across multiple fields
- “Everything is good”
- “No updates”
- General or unclear statements
If no work was completed, explain why.
### FINAL EXPECTATION
A completed stand-up should:
- Take 5–7 minutes
- Accurately reflect the week’s work
- Provide a clear picture of progress and status
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Source: SweetProcess DOCX export (Drive pack). Migrated to Eniston category Allied. Do not treat as dual source of truth with SweetProcess.