## Purpose and Scope
Use this procedure when a parent indicates that a child receives CAPS assistance. Verify the certificate, calculate the parent co-pay, create the invoice, and document the update.
## Procedure
1. Check the registration form to confirm whether the parent indicated CAPS assistance.
2. Open the CAPS website and verify that the child’s certificate is available.
3. If the certificate is missing, ask the parent to provide a copy.
4. Attach the certificate to the student’s Playground notes. If it arrives by email, download it and attach it to the same notes.
5. Identify the amount CAPS will pay the provider.
6. Subtract the CAPS payment from total tuition and determine the parent co-pay.
7. Enter the calculated co-pay on the student’s invoice.
8. Reflect the Bill Box changes in the student’s notes.
9. Add the care start and end dates.
## Calculation Example
- Full-time before-and-after-care tuition: $90
- CAPS payment: $84
- Parent co-pay: $6 per week, or $12 on a bi-weekly invoice
## Quality Check
Confirm the certificate is attached, the co-pay calculation is correct, the invoice reflects the co-pay, and the Bill Box notes include the update and care dates.