# Leave & Time-Off Policy
Scope
This policy covers virtual assistants, administrative personnel, specialty VAs, employees, and contractors. It supports fair leave while protecting client coverage.
Request Process
Submit planned vacation or personal leave at least two weeks ahead through the established channel, including dates, leave type, and coverage needs. Notify management immediately for sick or emergency leave.
Approval and Coverage
HR or the Project Manager reviews availability, client schedules, and coverage. Decisions should be communicated within one business day and recorded on the shared calendar. Team members coordinate handoffs and client communication when needed.
Accountability
Avoid leave during critical deadlines without prior discussion. Repeated excessive unplanned absences or failure to follow the process may result in corrective action or contract termination. Review this policy annually.