# Manager Vacation, Time-Off & Trip Preparation
## Start Five Business Days Ahead
Submit and confirm leave, add it to the shared calendar, and block the full absence as out of office.
## Build Coverage
Assign a primary coverage manager and backup, confirm acceptance, audit client accounts and deadlines, and create a handoff document with status, priorities, risks, contacts, and escalation guidance.
## Communicate and Transfer
Reassign tasks in the approved task systems, schedule a short handoff meeting, notify the internal team, and prepare client notices when appropriate. Set internal and external out-of-office messages, update Teams status, and add a temporary email-signature note.
## Final Checks and Return
Before leaving, clear urgent items, confirm no responsibilities are unassigned, and obtain leadership confirmation. After returning, review updates, reclaim tasks, and resolve escalations or client concerns.