# Managing Indeed Job Postings & Applicants — AllStars Daycare & Preschool
## Purpose and Scope
Use this procedure to post jobs, screen applicants, communicate next steps, and conduct interviews consistently in Indeed for AllStars Daycare & Preschool.
## Minimum Screening Requirements
- At least one year of experience
- Diploma, GED, or transcript
- Texas driver’s license
- Social Security card
- CPR/First Aid
Jobs must be posted as free listings; do not sponsor them.
## Procedure
1. Log in to Indeed using the approved password manager and client-approved access.
2. Confirm that the AllStars Daycare & Preschool account is selected.
3. Open **Messages** and respond to new applicant messages.
4. Go to **Dashboard → Jobs**.
5. Review active postings for the correct title, location, description, and status.
6. Open **Applicants → Awaiting review**.
7. Compare each application with the minimum requirements.
8. For an unqualified applicant, select **Reject** and add an internal note explaining why.
9. For a qualified applicant, select **Message** and send the next-steps note.
10. Send the approved Calendly link and instruct the applicant to schedule a Zoom interview.
11. Send the approved employment/interview form and request completion before the interview.
12. When a booking notification arrives, confirm the Zoom event includes the applicant’s name and contact email.
13. Start the Zoom interview at the scheduled time.
14. Complete the interview form during the interview.
15. Immediately update the Indeed status to **Advance**, **Hold**, or **Reject**.
16. Add an internal note summarizing the outcome and follow-up needs.
## Ongoing Management
- Keep Indeed open during work hours for real-time updates.
- Check messages at least morning, midday, and end of day.
- Refresh the applicant list periodically.
- Confirm all jobs are free postings.
- Archive or close filled roles.
- Document messages, notes, and decisions in Indeed.
- At day’s end, review open interviews, calendar invitations, and outstanding follow-ups.