Purpose
Ensure accurate and timely submission of monthly attendance records by collecting data from ProCare and entering it into the Multnomah County system.
Deadline
Complete and submit the report on or before the fifth of every month.
Scope
This procedure applies to monthly attendance reporting for enrolled students under Multnomah County programs.
Procedure
Step 1: Access the Multnomah County System Through Preschool For All
1. Log in to the Multnomah County system.
2. Click Enrolled.
3. Select the correct school year.
4. Search for and open the client website/center.
5. Confirm that the complete student list is displayed.
Step 2: Count Open Days
Open the program calendar and count all official open days for the month.
Step 3: Update Open Days in the System
Select all enrolled students and enter the total number of open days for the month.
Step 4: Extract Attendance from ProCare
1. Go to Student Sign-In → Monthly Attendance.
2. Filter by room.
3. Record each child’s total attendance days.
Step 5: Input Attendance Data
Manually enter each child’s attendance days into the Multnomah County system.
Quality Control
- Verify that all student records are complete before submission.
- Cross-check ProCare data against the entered values.
- Ensure that no student is missing from the reporting list.
Output
Submit an accurate and complete monthly attendance report by the deadline.