MyFood Program Assistance (CACFP) – Sonya Hickey

## Purpose and Scope

Cross-check enrollment between the client’s Brightwheel and MyFoodProgram (MFP) so CACFP reporting stays accurate and audit-ready for Sonya Hickey’s centers (three sites).

**Applies to:** Allied Assist VAs supporting Sonya’s centers with enrollment maintenance and CACFP documentation.

## Prerequisites

- Sign in to MyFoodProgram and Brightwheel with the client’s approved credentials via the organization’s password manager (never store or paste passwords into tickets or chat).

- Confirm the three site/center names for Sonya’s organization.

- Have the Hubtasks/Worklenz task ready for progress updates.

## Procedure

1. Open a private/incognito browser window.

2. Sign in to MyFoodProgram and confirm you are in the correct organization for Sonya’s centers.

3. Open **Sites** and verify that three sites are listed; note the site names.

4. Open the first site → **Workspace** (if available) → **My School** → **Students**, and confirm you can view the active roster.

5. In the same site, open **Participants & Roster** (MFP list).

6. In a new tab, sign in to Brightwheel for the matching site/location.

7. Open Students/Rosters in Brightwheel and filter to Active/Enrolled only.

8. Create a discrepancy list (Hubtasks/Worklenz comment or simple table) with columns: Site | Student Name | In BW? | In MFP? | Action Needed | Notes.

  1. Compare Brightwheel → MFP: for each Brightwheel student, search in MFP. If missing in MFP, log “enrolled in Brightwheel but not in MyFoodProgram.”

  2. 10. Compare MFP → Brightwheel: for each MFP participant, search in Brightwheel. If missing in Brightwheel, log “enrolled in MyFoodProgram but not in Brightwheel.”

  3. 11. Repeat steps 3–10 for the second and third sites.

  4. 12. Tally per site: matched, only in Brightwheel, only in MFP, and any duplicates.

  5. 13. Note obvious data issues (spelling, inactive vs active, DOB mismatches) in Notes. Do not add or remove students unless explicitly authorized—report discrepancies only.

  6. 14. Post a Hubtasks/Worklenz progress comment with counts per site and the discrepancy list. Set status to Complete, or Pending/Needs Client Action if corrections are required. Escalate critical gaps to the center lead.

  7. 15. Sign out of both systems (or close the private window).

Quality Checklist

  • [ ] All three sites checked both directions (BW→MFP and MFP→BW)

  • - [ ] Discrepancy list includes Site, Student Name, and Action Needed

  • - [ ] Counts posted in Hubtasks/Worklenz

  • - [ ] Task status updated; stakeholders notified if action is needed

Notes

Match on first/last name + DOB when possible. Clear filters before tallying. Keep PII minimal in comments (name only; no SSN or full DOB).

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