Purpose
Use Procare attendance and meal information to support accurate CACFP records and claim preparation.
Procedure
Step 1: Open Procare Desktop through the approved client access method.
Step 2: Go to Functions → Family Data → Attendance Tracker.
Step 3: Select the correct date and child. Enter the child’s time in, time out, and classroom when required, then save. Repeat for each child.
Step 4: Run the daily attendance report and compare it with the underlying entries.
Step 5: Confirm that child enrollment and schedules are current before using the records for meal reporting.
Step 6: Use the attendance-tracking view to mark children who were present.
Step 7: In the Meals/Snacks section, record breakfast, lunch, PM snack, and any other applicable meal service by child or in bulk according to the client workflow.
Step 8: At month end, generate the Meal Count Report and use it to complete the sponsor’s CACFP claim forms or the approved downstream system.
Step 9: Escalate missing enrollment, schedule, attendance, or meal information; never infer a count.
Quality checklist
Correct date and child selected
Time in/time out and classroom saved
Enrollment and schedules checked
Attendance and meal records reviewed
Daily report reconciled
Month-end Meal Count Report generated
Missing information escalated
Use the approved password manager for access. Credentials are intentionally omitted.