Purpose
Download eligible Sam’s Club receipts from September 2024 through the current date and enter or correct the related expenses in My Food Program (MFP). Use only receipts from the approved Tyler location, avoid duplicates, and retain accurate supporting documentation.
Procedure
Step 1: Sign in to Sam’s Club through the organization’s approved password manager. Open Orders → Purchase History.
Step 2: Use receipts from the approved Tyler Sam’s Club location only: 2025 S Southwest Loop 323, Tyler, TX 75701. This includes online, in-store, and Scan & Go purchases; skip other locations.
Step 3: Review receipts from September 2024 through the current date. Open each order and confirm the store location.
Step 4: Choose Print Receipt → Print to PDF. Save each file as Sams Tyler Receipt MM-DD-YYYY $Total.
Step 5: Open MFP, select the correct site, and open Expenses.
Step 6: Search before adding a receipt by date, total, order number, and items. If it already exists, update the existing entry rather than creating a duplicate.
Step 7: Correct incomplete or inaccurate entries, including categories, descriptions, quantities, milk details, taxes, totals, and the uploaded receipt. Use the website-downloaded PDF, not a handwritten receipt, paper-receipt photo, or marked-up image.
Step 8: Add each receipt item with its exact website description and the correct category: food items as Food (Actual Receipts), milk as Milk, approved supplies as Allowable Non-Food Supplies, and sales tax as Other.
Step 9: For milk, include type, quantity, and unit. Add sales tax as a separate Other line when applicable.
Step 10: Confirm the entered total matches the receipt exactly, upload the website-downloaded PDF, and save the entry.
Quality checklist
Checklist: Approved Tyler location and date range confirmed
Checklist: Duplicate search completed
Checklist: Every item has an accurate description and category
Checklist: Milk details and sales tax are entered correctly
Checklist: Website PDF receipt is attached
Checklist: MFP total matches the receipt
Checklist: Temporary files are cleared; required final records are retained
Use the organizations approved password manager for access. Never place credentials in the article or task notes.