# QuickBooks
Source Documents
Use verified receipt emails, invoices, project files, bank statements, and reconciliation files from approved sources only.
Daily Collection
Check approved receipt and accounts-payable sources, shared folders, and bank-statement updates on the assigned cadence.
Update Records
Enter receipts and invoices by project. Verify dates, vendors, and amounts, assign the correct project and expense category, and attach supporting documents.
Reconcile
Match QuickBooks transactions to the bank statement, mark verified items reconciled, and flag discrepancies or missing documents for review.
Report
Review project income and expenses weekly. Prepare a summary with updated balances, outstanding payments, and discrepancies for finance review. Protect confidentiality and ask when categorization is unclear.