Purpose
Review and finalize the previous day’s meal counts in My Food Program (MFP) each day. Accurate review helps prevent errors and disallowed meals during audits.
Procedure
Step 1: Sign in to MFP through the organization’s approved password manager and navigate to the correct site.
Step 2: Select the previous day and open the meal-service logs for every meal served, such as breakfast, AM snack, lunch, PM snack, and supper.
Step 3: Compare each recorded count with attendance records and sign-in sheets. Confirm that counts reflect meals actually served to eligible, currently enrolled participants with valid meal schedules.
Step 4: If counts are correct, finalize the previous day’s entries and mark the day Completed so the records are locked.
Step 5: If there is a discrepancy, correct the count only when authorized. Support the change with attendance records and document the reason, such as an absence, a meal not served, or a system error.
Step 6: Report discrepancies, changes, or technical problems to the designated reviewer. Include the site, meal-count date, affected meal(s), and a description of the issue or change.
Step 7: Retain backup meal-count forms, sign-in sheets, and attendance records so they align with the finalized MFP entries and are available for review or audit.
Quality checklist
Checklist: Correct site and previous-day date selected
Checklist: Every meal service reviewed
Checklist: Counts agree with attendance and eligibility records
Checklist: Corrected entries are supported and documented
Checklist: Accurate entries finalized and marked Completed
Checklist: Reviewer notified of discrepancies or technical issues
Checklist: Supporting records retained
Never place credentials in the article or task notes.