Review And Update Menus

Purpose and Scope

Update My Food Program menus to reflect what was actually served after substitutions, preserving accurate CACFP records and compliance evidence.

Procedure

  1. Review the prior day’s updated-menu notes for every site and meal.

  2. Record each substitution, the reason it occurred, the original item, and the item actually served.

  3. Sign in to My Food Program through the organization’s password manager and open the correct site and meal date.

  4. Open the affected meal service, such as breakfast, lunch, or supper, and review the planned menu.

  5. Replace the planned item with the actual item served. Confirm the replacement is creditable and meets the required CACFP portion and meal-pattern requirements.

  6. Add a note stating that a substitution occurred, why it occurred, and the original/replacement items.

  7. Save the updated menu and mark the day/meal complete or finalized when the system requires it.

  8. Repeat for every affected site and meal.

  9. Report completed changes to the program administrator or designated client contact with site, date, meal type, substitution, and reason.

Quality Checklist

  • [ ] All prior-day substitutions reviewed

  • Correct site/date/meal opened

  • Actual food served entered

  • Meal pattern and portions checked

  • Reason and item change documented

  • Menu saved/finalized

  • Program administrator notified

Notes

Do not leave a planned item in place when a different item was served. Never include account credentials in this SOP.

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