Purpose and deadline
Run the daily Milk Audit and Disallowed Meals reports in My Food Program (MFP) to support CACFP compliance, identify deficiencies, and correct issues before the daily cutoff. Complete and submit both reports by 4:30 PM or the client’s stated deadline.
Procedure
Step 1: Confirm all meals for all assigned sites are entered and finalized for the day in MFP.
Step 2: Sign in through the organization’s approved password manager and select the correct site.
Step 3: Open Reports → Food Service Operations Reports → Milk Audit Report. Select the current date, generate the report, and review each meal service for milk shortages by age group or meal type.
Step 4: If a deficiency is found, notify the designated reviewer immediately so same-day action can be taken.
Step 5: Save the report as [Site Name] Milk Audit – [Date].pdf and send it to the designated reviewer by the deadline.
Step 6: Open Reports → Attendance and Meal Count Reports → Disallowed Meals Report. Select the current date and site, then generate the report.
Step 7: Review overages, meals served to ineligible participants, missing enrollment or schedules, and other incomplete records. Correct same-day issues in MFP when authorized.
Step 8: If a meal cannot be corrected, document why it is disallowed and any prevention or follow-up action. Save as [Site Name] – Disallowed Meals – [Date].pdf and submit it with the notes.
Step 9: After submission, remove temporary report copies from the working folder. Retain final month-end documentation according to the client filing policy.
Quality checklist
Checklist: Correct site and date selected
Checklist: All meals entered and finalized
Checklist: Milk Audit reviewed for deficiencies
Checklist: Disallowed Meals report reviewed for discrepancies
Checklist: Corrections and unresolved items documented
Checklist: Both reports saved and submitted by the deadline
Checklist: Temporary copies cleared and required records retained
Never place credentials in the article or task notes.