Weekly Timing
Gather content and photos, research field trips, create the newsletter, submit it for Friday approval, and distribute the approved version through Brightwheel every Monday.
1. Gather Content
Collect dates, announcements, reminders, celebrations, approved photos, and at least three affordable field-trip options with location, travel time, cost, age suitability, hours, and reservation details. Obtain selection approval.
2. Design in Canva
Use the approved portrait newsletter template, colors, font, logo, and weekly theme. Keep the design readable and organized.
3. Add Content
Include the correct week, welcome message, three to five captioned photos, learning highlights, approved field trip details, reminders, and parent action items. Proofread all details.
4. Approve
Export a clear PDF, submit it Friday, complete requested corrections, and save only the final approved version.
5. Distribute
On Monday, send the approved PDF through Brightwheel to the correct parent and staff recipients. Confirm the attachment opens and report delivery issues.