Purpose
Enter childcare hours into the Michigan CDC Provider Billing System from scanned attendance sheets for Sonya Hickey’s centers. CVAs enter and save only—Ms. Sonya submits final billing.
Responsibilities
• CVA team: enter hours from scans, save often, notify Ms. Sonya if sheets are unclear. Do not submit.
• Ms. Sonya / center leads: send scans, clarify schedules, submit final billing.
Prerequisites
• CDC Provider Billing access via the organization’s password manager.
• Scanned attendance sheets from Ms. Sonya or the center.
Procedure
1. Open the Michigan CDC Provider Billing site and sign in.
2. Click CDC IDELITY, agree to terms, then open 521 – Work on Billing Invoice for the correct month.
3. Select the correct classroom/child list (use Next Page as needed).
4. Read each sheet’s authorized days (for example Tue–Thu part-time vs Mon–Fri full-time) and time ranges (for example 7AM–5PM).
5. For each child, enter the daily time range on authorized days only. If a day is blank on the scan but authorized at the top of the sheet, still enter the scheduled time (billing follows scheduled hours).
6. Repeat for each week of the month.
7. After each child/page/section, scroll down and click Save & Continue Working. Confirm the green “Your entry has been saved.” banner.
Do not
• Click Submit (Ms. Sonya submits).
• Change fee fields or authorized days unless instructed—ask Ms. Sonya instead.
• Guess on unreadable scans—request clarification first.
Special cases
• New children: Ms. Sonya completes enrollment fields; CVA enters times only.
• Part-time: enter only authorized days.
• Unclear scans: message Ms. Sonya before continuing.
Close out
Every two weeks (or as assigned): finish entries, save, and notify Ms. Sonya that the month’s hours are entered and ready for her review/submit.
Quality Checklist
☐ Correct month and children
☐ Authorized days only
☐ Saved with confirmation banner
☐ No Submit clicked
☐ Ms. Sonya notified