Purpose
Review and upload outstanding expenses in My Food Program (MFP), itemize receipts accurately, verify totals, and maintain CACFP-compliant records.
1. Retrieve Receipts
Confirm assigned receipts with the responsible administrator. Locate them in approved physical files, shared drives, or email folders.
2. Enter the Expense
Open myfoodprogram.com through authorized access, select the correct site, and choose Food Service Operations → Expenses → Add New Expense. Enter every receipt line exactly, including item name, cost, category, quantity, unit size, purchase date, description, and total. Categorize milk as Milk rather than Food.
3. Verify and Upload
Do not group line items unless the receipt does. Use Check Expenses Against Receipt Total and resolve any mismatch. Upload a legible image/PDF showing the store, date, and total.
4. Save and Repeat
Save the expense, confirm the correct site/date, and repeat each receipt separately. Notify the responsible administrator when all assigned expenses are uploaded or when receipts are missing or unclear.