Purpose and scope
Copy approved menus from Playground to KidKare for the assigned centers, verify regular and infant meal categories, and document completion. The source procedure also includes a weekly receipt and QuickBooks reconciliation workflow; complete those tasks only when assigned.
Procedure
1. Sign in to Playground and KidKare through the organization’s approved password manager. Confirm access to the assigned centers before making changes.
2. In both systems, select the same center. Verify the center names match exactly.
3. In Playground, open Dashboard → Food Program and review the current week’s menu, including breakfast, lunch, PM snack, and any additional meals. Check both Regular (Non-Infant) and Infant categories.
4. In KidKare, open Menu/Attendance → Attendance & Meal Count and confirm the active center matches Playground.
5. Copy each approved menu item from Playground to KidKare. Match meal components accurately for each meal and update both Regular and Infant menus.
6. Review every date and meal in KidKare, cross-check both assigned centers, save the changes, and exit the systems.
7. Update the assigned Hubtasks/Worklenz task with the centers, dates, and week completed. Use In Review or Complete as appropriate.
8. If weekly financial tasks are assigned, collect digital receipts, verify vendor/date/category, enter the approved tracking data, reconcile matching transactions in QuickBooks, investigate unmatched or duplicate items, and report unresolved issues.
Quality checklist
Approved password manager used; no credentials recorded
Same center selected in Playground and KidKare
Regular and Infant menus checked
Meal components match across systems
Both assigned centers and all applicable dates reviewed
Changes saved
Hubtasks/Worklenz status and notes updated
Assigned financial work reconciled and exceptions reported