Objective
Verify breakfast, lunch, and snack counts in My Food Program against the daily attendance information supplied by directors. Treat the factual attendance record as the source of truth and request clarification from the director when records do not agree.
Daily start
Sign in to My Food Program, Microsoft Teams, and Outlook through the organization’s approved password manager.
2. Review the director’s meal count in the designated Teams chat and the daily sign-in/sign-out attendance sheet in Outlook. Use the applicable meal windows for breakfast, lunch, and snack; confirm any exception with the director.
Procedure
In MFP, open Attendance and Meal Count Entry and select the date, the full roster, and the meal being verified.
2. Compare MFP’s count with the director’s meal count and the daily attendance sheet. Verify that present students are recorded and that the count reflects the applicable meal time.
3. If the counts match, record or retain the verification according to the client process.
4. If they do not match, use the attendance sheet to identify the students who were present and update the meal record only when authorized. Confirm the result with the director when the timing or attendance is unclear.
5. Repeat for each meal and assigned center. If the snack count cannot be verified the same day, defer it until the updated count is available and document the follow-up.
Quality checklist
[ ] Correct date, roster, meal, and center selected
- [ ] Director’s count compared with MFP and attendance sheet
- [ ] Meal-time eligibility checked
- [ ] Any correction supported by attendance and authorization
- [ ] Unresolved differences escalated
- [ ] Deferred checks documented and completed later
Use the organization’s approved password manager for access. Never place usernames, passwords, or access codes in the article or task notes.